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Assign members or guests after launching

Assigning members and guests to tasks

Section titled “Assigning members and guests to tasks”

Assign tasks in Tallyfy at three points - when building a template, during process launch, or while it’s already running.

Assign tasks in a template

Section titled “Assign tasks in a template”

Set default assignees in your template:

  1. Click the step you want to assign.
  2. Go to the Assign tab.
  3. Pick the default assignee - a specific member, a group, a guest email, or a job title.
  4. Leave it unassigned by choosing no assignee (see “Assign launcher automatically” below).

These defaults apply every time someone launches the process. You can change them at launch.

Assign tasks when launching a process

Section titled “Assign tasks when launching a process”

Modify assignments during launch:

  1. After clicking Launch Process, look for Review & Edit before final confirmation.
  2. Click tasks on the review screen and change who’s assigned for this instance.
  3. Remove all assignees to leave a task unassigned for this run.

Assign or reassign tasks in a running process

Section titled “Assign or reassign tasks in a running process”

Change assignments in a running process:

  1. Open the running process and find the task.
  2. Click the menu icon (…) on the task card and choose Edit task.
  3. Add or remove assignees.
  4. Click Save Changes.

Unassigned tasks (“nobody assigned”)

Section titled “Unassigned tasks (“nobody assigned”)”

Tasks with no assignees show a generic icon and “Nobody Assigned” label. Find them using the “Assigned to nobody” filter in the Tasks view. Anyone with permission can claim them or assign them to others.

”Assign launcher automatically” setting

Section titled “”Assign launcher automatically” setting”

This per-step setting controls what happens when no assignees are configured:

  • If ON (default): The person who launches the process gets auto-assigned to any step that has no members, groups, or guests assigned.
  • If OFF: Steps with no assignees stay as “Nobody Assigned” after launch.

If any assignee is already set - whether a member, group, or guest - this setting doesn’t affect that step.

Restrict task completion and editing

Section titled “Restrict task completion and editing”

Control who can complete or edit tasks:

  1. When editing the template, click the task step.
  2. Go to the Settings tab.
  3. Turn on “Only assigned members can complete or edit this task”.
Only assigned members can complete task setting
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