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Launch another process when a task completes

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You can configure any task in a Tallyfy template to automatically launch a new process from a different template when that task completes. This is useful for multi-phase workflows, customer journeys, and team hand-offs.

When to use this

Section titled “When to use this”
  • Multi-phase projects - finishing Phase 1 automatically starts Phase 2.
  • Customer journeys - completing “Sales” launches “Onboarding”.
  • Branching workflows - an “Initial Review” task launches either “Approved Project” or “Further Review”.
  • Team hand-offs - a Sales task triggers a process for Operations.

How to set it up

Section titled “How to set it up”
  1. Open the template containing the trigger task and edit it.
  2. Click the specific trigger step.
  3. Go to the Advanced tab in the step settings panel.
  4. Switch ON Launch another process when this task is complete.
  5. A dropdown appears. Select the target template to launch.
  6. Save your changes.
Process launch trigger when task marked complete

Inject tasks instead of launching a new process

Section titled “Inject tasks instead of launching a new process”

Instead of launching a separate process, you can inject the target template’s tasks directly into the current running process. All injected steps appear after the trigger task, keeping everything in one place.

  1. Follow steps 1-4 above.
  2. Switch ON Inject tasks into existing process? (appears after enabling the launch toggle).
  3. Select the target template.
  4. Save your changes.

Which templates can be launched or injected?

Section titled “Which templates can be launched or injected?”

The dropdown only shows templates that:

  • Are active (not archived or deleted).
  • Have no required kick-off form fields - since there’s no user present to fill them in during automatic launch.
  • Are of type Procedure (with steps) or Form (with kick-off fields only) - not Document type.

Can’t find your template?

If a template isn’t listed, check that it’s active, has no required kick-off fields, and isn’t a Document-type template.

Naming the launched process

Section titled “Naming the launched process”

You can control the name of the automatically launched process:

  1. Default name - format is “Mon dd, h:mma - Template Name” (e.g. “Feb 26, 3:45pm - Client Onboarding”).
  2. Custom name - use text plus variables from the trigger process. Available variables include DATE, TEMPLATE_NAME, and text-type kick-off form fields.
Custom naming options for an automatically launched process

Limitations

Section titled “Limitations”
  • Naming variables - only DATE, TEMPLATE_NAME, and text-type kick-off form fields from the trigger process are available for custom naming.
  • Passing data - there’s no built-in way to pass data from the trigger process to the launched process (other than via the name). For complex data transfer, use the Tallyfy API or webhooks with middleware.
  • Referencing data - you can’t reference data between original and injected tasks when using injection.
  • Duplicate prevention - if a process was already launched from a specific task, it won’t launch again. Tallyfy adds a comment explaining this.

Tracking the connection

Section titled “Tracking the connection”

Tallyfy automatically links trigger and launched processes:

  1. The trigger task and launched process are tracked in a relationship table - so you can trace which task launched which process.
  2. The Tallyfy Bot adds a comment to the trigger task with a link to the newly launched process.
Bot-generated comment in task discussion
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