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Invite and activate members

Inviting members and managing activation

Click the Invite+ button anywhere in Tallyfy, enter an email address, and that person gets an invitation to set up their account.

What you’ll need

  • Administrator permissions by default (admins can also allow Standard members to invite others via org settings)
  • An available paid member seat in your plan
  • The email addresses of people you’re inviting

Inviting new members

  1. Find the Invite+ button - it appears in several places:
    • In the left sidebar
    • Under your name (top right corner)
    • In Settings > Organization > Members
    • In the +Create menu at the top Tallyfy dashboard with Invite button highlighted in sidebar (59 chars)
  2. Enter the person’s email address.
  3. Add their first and last name.
  4. Pick their Role - Administrator, Standard, or Light.
  5. Write a welcome message (required, up to 5,000 characters). Invite new coworker form with name, email, privilege fields (59 chars)
  6. Click Send Invitation.

Managing sent invitations

Go to Settings > Organization > Members and look for anyone with “Invited” status - that’s everyone who hasn’t joined yet.

You can resend an invitation right from that page. Invited the wrong person? Click Withdraw to cancel it.

The activation process

Here’s what your new team member does after receiving the invite:

  1. Open the Tallyfy invitation email.
  2. Click the Join Now button.
  3. Create a password for their account. Tallyfy member activation password creation screen
  4. Complete any remaining profile setup.

Verifying someone joined

  1. Go to Settings > Organization > Members.
  2. Find the person’s name - if their status shows Active, they’re in.

Members > Invite member

Tallyfy’s API lets you invite new users to your organization by sending a POST request with their email and name and role and a personal message to the /users/invite endpoint which returns the invited user’s profile with a status of “invited” until they accept.

Org Settings > Member statuses

Every Tallyfy organization member has one of four statuses—Active (billable and can use the platform) Invited (pending acceptance and not billed) Deactivated (removed and not billed) or Bot/Unbilled (integration or system accounts not billed)—and administrators manage these statuses along with task reassignment and deletion safeguards through the organization settings.

Members > Standard and admin members

Tallyfy offers three member roles where Administrators have full account control including billing and settings and people management while Standard members can create templates and run processes with Admin-granted permissions and Light members serve as a lower-cost option limited to completing assigned tasks only.

Documenting > Members

Members in Tallyfy are your organization’s users (employees or contractors) who hold one of three roles — Administrator for full control and Standard for daily workflow tasks and Light for task-only access — with each role determining what areas and features that person can reach within the platform.