The best alternative to Microsoft Visio for process docs
Diagrams do not run workflows - they just clutter up folders and drives. Tallyfy actually runs your processes.
- Design - We invented Workflow Made Easy ®
- Far Better - Documenting alone is useless
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
- Discount - For companies in your country
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Visio
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams tired of diagrams cluttering folders - who want processes that actually run
- Operations needing real-time tracking of workflow execution
- Organizations tired of outdated flowcharts nobody follows
- Business users who want to create workflows without IT help
- Teams needing mobile-friendly process access anywhere
Microsoft Visio may be better for
- Technical documentation requiring detailed network diagrams
- Teams creating architecture diagrams for IT systems
- Organizations needing complex BPMN or UML modeling
- One-time documentation projects without execution needs
Here's why people don't like Visio
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" It can be a bit clunky and error prone when you are trying to update and modify existing process flows, especially for larger and more complex flows. Also, it is not available as a web Visio at the moment - which limits its use for online / digital based teams and this means you need a more local version installed.[1] "
" In my experience, the software performs poorly on a consistent basis, especially in loading and unloading files. Compared to other drawing based software packages, Visio consistently runs worse on the same hardware. This tool does offer a web-based interface that runs in standard web browsers, but its capabilities are limited compared to the desktop application, which can make quick edits more time consuming, in addition to also running poorly.[2] "
" Visio thinks it knows where I want my lines to go and does it's best to screw them up if I have the audacity to move a box ever so slightly. You'll fight Visio to the extent it's easier to use pencil and paper then take a picture with your phone. Visio is garbage.[3] "
" It is super counter-intuitive, which sometimes makes it unusable. And that is it's main problem, like more things made by Microsoft.[4] "
" I hate how it is so hard to move things around, resize things and overall the manipulation of the software. I was unable to move parts of the flow diagram without distorting the entire diagram.[5] "
" Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free version. It's user interface looks archaic as compared to Miro which looks new and lively.[6] "
" It's 2024 and every time I launch Visio and try to work on a single project, it takes a minute to load, and often freezes up and crashes, even on 64-bit and with 16GB or RAM on a new desktop.[7] "
" The view and the interface has diminished the overall quality of diagrams produced, the flat aspect to the Visio and its tools and connectors is a travesty of bad design. The old version was intuitive and easy to use. For example, all the components are the same background colour so care or additional key/mouse strokes are required to even make it usable.[8] "
" The auto-layout feature is completely broken and makes diagrams look worse than manually arranged ones. The licensing model is confusing and overpriced for what you get compared to modern alternatives.[9] "
" Microsoft Visio has a steep learning curve and the interface feels outdated. Many features that should be intuitive require multiple steps. The collaboration features are severely limited compared to modern diagramming tools.[10] "
" Visio is the poor man's version of a modeling tool, and it does not scale well. It lacks object-oriented features and repository capabilities needed for enterprise-level modeling.[11] "
" Visio requires a lot of memory, and it is not good for a small design. It slows down the Word document when embedded. The application demands substantial system resources, creating slowdowns.[12] "
" Using Visio via browser is very bad as it's slow with a bad UI. The online version does not meet users' needs the same as the desktop version. Making connections is time-consuming, and it isn't easy to modify all of one shape at once.[13] "
- Basic viewing and editing
- Web app only
- Web app only
- Basic diagramming
- Desktop + Web apps
- 250K+ shapes
- One-time purchase
- Single PC license
- One-time purchase
- Advanced features
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for technical architecture or network diagrams
- Focused on business processes, not IT system documentation
- Simple visual approach rather than complex BPMN notation
- Made for process execution, not detailed technical diagramming
Workflows that work for everyone
Simple adoption, real results
Is Visio still relevant?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Microsoft Visio - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
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Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Visio to Tallyfy
In our experience, teams convert key processes in 1-2 weeks
Identify which Visio diagrams represent processes people should actually follow
Convert static flowcharts into executable Tallyfy workflows
Add assignments, deadlines, and form fields to make processes actionable
Train your team on using living workflows instead of referencing diagrams
Archive Visio files for historical reference as processes go live in Tallyfy
Frequently Asked Questions
Why do diagrams not run workflows?
What is Microsoft Visio used for?
What exactly is Tallyfy and how is it different?
Why are flowcharts becoming obsolete for modern businesses?
Does Microsoft Visio have a discount for certain countries?
How does Tallyfy handle process improvement?
How does AI integration differ between Visio and Tallyfy?
What are the main problems with Microsoft Visio?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer free professional services?
How can I get started with Tallyfy?
Why do documented flowcharts fail to drive process compliance?
What makes static diagrams obsolete for modern operations?
References and Citations
- [1] Gartner Peer Insights - Microsoft Visio Reviews (February 2025)
- [2] Gartner Peer Insights - Microsoft Visio Reviews (February 2025)
- [3] Reddit - Visio User Complaints (February 2025)
- [4] Reddit - Microsoft Visio Problems Discussion (February 2025)
- [5] Software Advice - Microsoft Visio Reviews (February 2025)
- [6] G2 - Microsoft Visio Reviews (February 2025)
- [7] Reddit - Visio Performance Issues (February 2025)
- [8] Microsoft Community - Visio Interface Issues (February 2025)
- [9] Reddit - Visio Auto-Layout Problems (February 2025)
- [10] Capterra - Microsoft Visio Reviews (February 2025)
- [11] PeerSpot - Microsoft Visio Reviews (January 2025)
- [12] PeerSpot - Microsoft Visio Reviews (January 2025)
- [13] G2 - Microsoft Visio Reviews (January 2025)
5 alternatives to Microsoft Visio
Explore other alternatives to Microsoft Visio
Sharepoint
Document management that becomes a dumping ground
- Notorious complexity
- IT-dependent
- Configuration nightmare
Airtable
Database tool that does not run workflows
- Database not workflow
- Spreadsheet thinking
- No process tracking
Bitrix24
All-in-one business platform with confusing UI
- Cluttered interface
- Feature overwhelm
- Poor UX
Slack Workflow Builder
Basic workflow builder lacking real features
- Minimal workflow capability
- Chat-dependent
- Limited processes
Canva
Design tool, not a workflow solution
- Design tool not workflow
- No process capability
- Wrong category
Tallyfy is a far better alternative to Microsoft Visio
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Microsoft Corporation. "Microsoft Visio" and related logos are trademarks or registered trademarks of Microsoft Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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