The best alternative to Airtable
Keep your records in Airtable, and run the work around them in Tallyfy.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Free 1:1 calls with our experts, for life
- AI - AI can take on a single step, and Tallyfy tracks what it did
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"We can finally delegate work with confidence and focus on growing the business.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"We can finally delegate work with confidence and focus on growing the business.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
A request in a chat thread scrolls out of view
Newer messages push a request up the thread until nobody sees it, while in Tallyfy that request becomes a step that stays open until it's checked off, and you choose who does it.
Tallyfy vs. Airtable
Real workflow execution. Not chat or drawing.
Tallyfy runs the work your team repeats as steps, and tracks who did each one and when.
AI readiness comparison
How Airtable and Tallyfy compare on AI-native capabilities
Collaboration tools don't track process completion. AI agents need accountability and structure, not conversations and threads. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
A straight comparison to help you make the right choice
Tallyfy is best for
- Work that passes from person to person, like client onboarding
- Processes you launch again and again, like each new order or request
- Procedures people read and complete in the same place
- Non-technical teams who just want to see their next task
- Routing work by job title or group, so each step reaches the right person
Airtable may be better for
- Teams that need a flexible mix of database and spreadsheet
- Content teams managing creative assets
- Organizations building internal tools and apps
- Users wanting extensive customization and scripting
Here's why people don't like Airtable
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is not very user-friendly and some of the advanced features are a bit complex to use.[1] "
" There is a lack of advanced reporting and the mobile Airtable could be improved.[2] "
" The initial setup seems difficult. Navigation is not user-friendly unless you get used to it, which takes a lot of time.[3] "
" It has come with a learning curve.[4] "
" There aren't as many project customization options and it tends to get a bit all over the place when the number of projects starts to increase. It would be good to have more views for projects and more customizations on the project level.[5] "
" Good for general project management but occasionally glitchy and unreliable.[6] "
" The learning curve is steep and it's not as flexible as promised. For the price point, there are much better alternatives available.[7] "
" Literally the worst customer service for a B2B customer ever. We pay them a huge amount per year and they can't even handle a simple query.[8] "
" I'm not a fan of how Airtable is implementing AI with AI tokens. The token system makes me afraid to use the AI features for fear I'll exhaust my team's tokens and cost us more money.[9] "
" VERY confusing permissions structure. And it seems I need to go 10 layers deep to find and change permissions. None of the language is consistent.[10] "
- 1,000 records/base
- 1GB attachments
- 5 editors max
- 50,000 records/base
- 20GB attachments
- 25K automations/month
- 125,000 records/base
- 100GB attachments
- 100K automations/month
- 500,000 records/base
- 1TB attachments
- SAML/SSO
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not built to store data the way a spreadsheet does
- Not a database for building custom apps
- You have to set up the steps first, which gets in the way of free-form data entry
- Less suited to teams that need heavy scripting and API customization
Three ways every task gets done in Tallyfy
How a process runs in Tallyfy
You choose who does each step and when it's due
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed | 1. Document | TM Team member | |
| Status: Active | 2. Track why this works | Claude AI agent | |
| Status: Waiting | 3. Improve | TM Team member |
Tallyfy routes each step to the right person or AI, captures approvals, and tracks every status in real time. Process first. AI second. Accountability always.
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Time spent keeping processes moving by hand
What busywork costs your company
per week
per year
over 5 years
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Airtable - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Airtable to Tallyfy
Most teams switch in under 2 weeks
List the processes you run again and again in Airtable
Write the steps of each one into a Tallyfy template
Choose who does each step, and add rules to route the work
Walk your team through their first tasks
Go live, with our team on hand if you need help
Frequently Asked Questions
Is Airtable a workflow tool like Tallyfy, or a database?
It's closer to a database. You store records in tables and look at them through views. Tallyfy is a workflow tool: you run a process, and Tallyfy tracks each step until it's done.
What is Airtable used for?
Teams use Airtable to organize records, manage content and creative assets, and build internal tools. It works like a spreadsheet with database features.
What exactly is Tallyfy?
Tallyfy is a workflow system for the processes your team repeats. You write a procedure once as a template and launch it as a separate process each time, such as for each new client. People get an email when a task is theirs, and the tracker shows where every process stands.
Does Tallyfy price differently by country?
Yes, for some organizations. Tallyfy's Fair Price Guarantee gives organizations in eligible countries a discount based on regional GDP per capita. Each discount is at our discretion.
Is Airtable backed by venture capital?
Yes. Its investors include the venture capital firms Thrive Capital, Caffeinated Capital and CRV.
How does Tallyfy handle process improvement?
When something goes wrong, people flag it right on the task, and everyone assigned to that task hears about it. Members who can open the template can also comment on its steps. The template owner reads that feedback and updates the template. Processes launched after that follow the new version.
How does AI work in Tallyfy?
AI works inside the steps of a process. AI you connect, such as ChatGPT or Claude, can read a task and complete it. You can also connect a computer AI agent for work in other apps, and Tallyfy keeps a record of what it did. To start faster, upload a Word or PDF procedure, and Tallyfy's AI turns it into a template.
What can each step in Tallyfy include?
Instructions, a form to fill in, a deadline and the people who do it. You set these up on each step of a template, and every process you launch from it starts with them.
How should we roll out workflow software?
Start with one process you run often, such as onboarding a client. Build it as a template, run it a few times, and fix what people flag before you add the next one.
Where can I see customer reviews of Tallyfy?
Our customers page has them, as quotes from named people at the companies that use Tallyfy. Many of the quotes link to a longer case study.
Is setup help included?
Yes. Our team works with you on 1:1 calls to set up your first processes and move them over.
How do I get started with Tallyfy?
Book a demo with our team. We'll set up a trial around the processes you want to run and show you how it works.
Can clients or partners take part in a process?
Yes. Assign a step to their email address and they become a free guest. They open their task from a link, with no login, and see only that task.
Can I trigger Tallyfy processes from Airtable stages?
Yes. You can keep Airtable for your pipeline or records. When a record moves to a certain stage, you can automatically launch a Tallyfy process via Zapier or Power Automate.
References and Citations
- [1] Airtable review on G2 (accessed February 2025)
- [2] Airtable review on G2 (accessed February 2025)
- [3] Airtable review on Capterra (accessed February 2025)
- [4] Airtable review on Capterra (accessed February 2025)
- [5] Airtable review on Capterra (accessed February 2025)
- [6] Airtable review on Gartner (accessed February 2025)
- [7] Airtable review on ProductHunt (accessed February 2025)
- [8] Airtable review on Trustpilot (accessed January 2026)
- [9] Airtable review on G2 (accessed January 2026)
- [10] Airtable review on G2 (accessed January 2026)
5 alternatives to Airtable
Explore other alternatives to Airtable
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Canva
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Tallyfy is a far better alternative to Airtable
Ready to switch from Airtable?
See how Tallyfy can transform your workflow management
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Airtable Inc.. "Airtable" and related logos are trademarks or registered trademarks of Airtable Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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