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Form building without real workflow capabilities. Forms go in, but what happens next? Tallyfy runs the actual workflow.
- Design - We invented Workflow Made Easy ®
- Far Better - Forms alone don't run workflows
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Jotform
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams needing end-to-end workflow tracking after form submission
- Operations that require visibility into what happens with collected data
- Organizations wanting forms connected to real business processes
- Teams tired of forms sitting in spreadsheets with no follow-up
Jotform may be better for
- Simple standalone surveys with no workflow requirements
- Basic data collection without process automation needs
- Quick polls and feedback forms with no follow-up actions
Here's why people don't like Jotform
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" Sometimes, there are delays on the sender's end showing that the form has been completed. It's usually not long - a few minutes, at most, but it can be annoying when we're on the spot. Their service is so bad ... in the end I was unable to continue using it because it would crash for clients and they would need to fill things out again. There have been times when my emails have either been rejected, or have ended up in a Client's SPAM folder.[1] "
" We've had so many issues with Jotform. Simple things like being able to add some custom CSS is not available in their Card Form templates. There's no option to even align the text or change the line height. This meant that we had a large block of centrally aligned copy with is really poor for UX and accessibility. The latest issue ... is that although it says you can remove all Jotform branding in the pricing tables, it's simply not true.[2] "
" The main concerns about Jotform are the lack of customization options in terms of format, limited export options, and restrictions on form submissions for free plans.[3] "
" Limited customization options for advanced users without coding knowledge. Some features are locked behind higher pricing tiers, which might be a drawback for small businesses. The mobile app could use improvements in terms of usability and feature parity with the web version. Occasionally, there are issues with form submission notifications not being sent out promptly. Performance can be sluggish with more complex or heavily used forms.[4] "
" The fact you need to clear the form cache every now and again or the forms break also is bad.[5] "
" A wider range of customisation options (size, shape, etc) wouldn't be a bad thing to see, and some of the options could be a little clearer and easier to understand.[6] "
" Jotform's customer support is practically non-existent. I've been waiting for weeks for a response to a critical issue that's affecting my business. Their forms randomly break and when you contact them, you get generic responses that don't solve anything. Save yourself the headache and use something else.[7] "
" Used Jotform for a few months and regret it. The interface is clunky and outdated. Setting up conditional logic is a nightmare compared to other tools. Plus their pricing structure makes no sense - you pay more but get fewer features than competitors. Not recommended.[8] "
" The submission limits are frustrating. We hit our monthly cap mid-month and had to upgrade or lose data. Form submissions just stopped working without clear warning.[9] "
" Jotform is fine for simple surveys but falls apart for anything complex. The moment you need workflows or approvals after form submission, you realize it is just a form collector.[10] "
" We wasted months trying to connect Jotform to our actual business processes. Forms sat in a spreadsheet. Nobody knew what happened next. Zero visibility into follow-up actions.[11] "
" Jot Form not only disabled our non-profit form but suspended our account - all without notice or explanation. We were mid-campaign when this happened and could not even access their contact form because we were locked out.[12] "
" They charged me twice and will not give me my money back even though I have been asking for it for 7 whole months. I had to cancel my card to stop them from taking more payments.[13] "
" Despite properly setting conditions for elements to be hidden, they consistently appear on the live forms. This error has persisted across various attempts at troubleshooting. JotForm likes to make changes to things without telling anyone, which causes serious problems for those who have forms connected to other systems like Zapier.[14] "
- 5 forms
- 100 monthly submissions
- 100 MB storage
- 25 forms
- 1,000 monthly submissions
- 1 GB storage
- 50 forms
- 2,500 monthly submissions
- 10 GB storage
- 100 forms
- 10,000 monthly submissions
- 100 GB storage
- Unlimited forms and submissions
- SSO
- HIPAA compliance
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not ideal if you only need simple standalone surveys with no workflow
- Designed for business processes rather than quick polls
- Best suited for teams, not individual users collecting personal data
- Requires thinking about what happens after form submission
Forms that trigger workflows
Capture data, then act on it automatically
Is Jotform flexible enough?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Jotform - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Jotform to Tallyfy
In our experience, teams complete migration in 1-2 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Jotform users.
View Jotform Migrator on GitHubExport your existing Jotform data and form structures
Recreate forms in Tallyfy with connected workflow steps
Define what happens after each form submission
Test the complete workflow from submission to completion
Redirect form URLs and notify stakeholders of the change
Frequently Asked Questions
What is Jotform used for?
Jotform is primarily a form builder that lets you create online forms. While it's adequate at collecting data, it doesn't handle what happens after form submission. This is a significant limitation because most forms trigger important workflows that need tracking and management - which is where Tallyfy excels as a comprehensive workflow solution.
What exactly is Tallyfy and how does it compare to Jotform?
Tallyfy is a comprehensive workflow management system that extends far beyond simple form building. It transforms chaotic processes into smooth, trackable workflows where every step gets monitored automatically. Unlike Jotform, which may stop at form submission, Tallyfy manages the entire process from start to finish, helping teams save hours daily through automated tracking, delegation, and standardization.
Why is just having forms not enough for most businesses?
Forms are just the beginning of most business processes. When someone submits a form, it typically triggers a series of actions involving multiple people. Jotform may stop at form submission, leaving you uncertain about what happens next. Tallyfy transforms this "submit and pray" approach into "submit and track," ensuring every step after form submission gets monitored and executed properly.
Does Jotform have a discount for certain countries?
Unlike Tallyfy, Jotform doesn't offer GDP-based pricing discounts for different countries. Tallyfy uniquely provides lifetime discounts based on each country's GDP per capita, making it accessible to businesses worldwide. This shows Tallyfy's commitment to fair, location-based pricing that considers local purchasing power.
How does Tallyfy handle process improvement?
Tallyfy excels at process improvement through its elegant commenting system. Users can provide feedback directly within processes, which goes to process owners for review. This creates a continuous improvement cycle that's often missing in form-only solutions like Jotform. The system makes it easy to refine and improve workflows based on real user feedback and experiences.
How does Tallyfy integrate AI compared to Jotform?
Tallyfy takes a practical approach to AI integration, focusing on specific use cases rather than generic chatbots. It includes AI-powered document migration for existing SOPs and processes, and supports computer vision AI for automating mouse and keyboard actions. Unlike Jotform's limited AI features, Tallyfy's AI implementation is designed for real-world business process automation.
What are the main problems with Jotform?
Jotform's biggest limitation is its inability to track what happens after form submission. It lacks workflow management capabilities, making it hard to monitor process progress, automate task assignments, or ensure accountability. It also doesn't offer proper workflow automation or process standardization features that modern businesses need.
How can I see real customer reviews of Tallyfy?
You can check out authentic customer reviews and success stories at Tallyfy's customer page. These reviews show how real businesses have transformed their operations by moving beyond simple form builders to complete workflow management.
Does Tallyfy offer free help and services?
Yes, Tallyfy provides free professional services to help you succeed, unlike Jotform's limited support options. This includes help with setup, training, and ongoing support. To learn more about these free services, schedule a chat with our team.
How do I get started with Tallyfy?
The best way to get started is to book a personalized demo with our team. We'll set up a custom trial instance based on your needs and show you how Tallyfy can transform your forms into fully tracked workflows.
What happens when teams outgrow basic form builders?
Operations teams often start with form builders like Jotform, then realize they need coordination across multiple departments. One operations team found themselves using five disconnected systems - forms, spreadsheets, kanban boards, support tickets, and accounting software - none of which communicated with each other. Tallyfy consolidates this fragmentation by connecting form submissions directly to multi-step workflows that automatically route work to the right people.
Can form builders handle compliance requirements?
Basic form builders typically lack the audit trail capabilities that regulated industries require. When teams need to prove who completed what step and when - for ISO, HIPAA, or other compliance frameworks - they discover form submissions alone are not enough. Tallyfy provides immutable audit trails that document every action, making compliance verification straightforward rather than a manual evidence-gathering exercise.
References and Citations
- [1] Jotform review on Capterra (February 2025)
- [2] Jotform review on Website Planet (February 2025)
- [3] Jotform review on SoftwareAdvice (February 2025)
- [4] Jotform review on Capterra (February 2025)
- [5] Jotform review on Capterra (February 2025)
- [6] Jotform review on G2 (February 2025)
- [7] Jotform review on Reddit (February 2025)
- [8] Jotform review on ProductHunt (February 2025)
- [9] Jotform review on G2 (February 2025)
- [10] Jotform review on TrustRadius (February 2025)
- [11] Jotform review on Capterra (February 2025)
- [12] Jotform review on Sitejabber (January 2025)
- [13] Jotform complaint on ComplaintsBoard (January 2025)
- [14] Jotform review on PissedConsumer (January 2025)
4 alternatives to Jotform
Explore other alternatives to Jotform
Typeform
Attractive forms that do not solve workflow problems
- Style over substance
- Expensive for volume
- No process capability
Google Forms
Basic free forms with no workflow capabilities
- Zero workflow features
- Basic analysis
- No tracking
Microsoft Forms
Simple forms that create data management nightmares
- Minimal features
- Microsoft ecosystem needed
- No processes
Cognito Forms
Form builder with basic workflow features
- Forms-only limitation
- Small vendor
- Basic capabilities
Tallyfy is a far better alternative to Jotform
Ready to switch from Jotform?
See how Tallyfy can transform your workflow management
Schedule a Demo
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by JotForm, Inc.. "Jotform" and related logos are trademarks or registered trademarks of JotForm, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.