Production operations workflow for Tallyfy

Deliver print jobs right the first time

Reprints waste time and money. This workflow catches issues before they become expensive mistakes with pre-flight checks, proof approvals, and quality sampling throughout the production run.

7 steps

1 automations

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Run this workflow in Tallyfy

Import this template into Tallyfy and assign print operators to setup and production tasks while routing cost approvals to managers for jobs exceeding budget thresholds

Configure day-based deadlines across the 5-day production timeline with 1 automation for approval routing and form fields to capture job specifications and quality check results

Track each print job in real-time through Tallyfy from initial setup through pre-flight verification, cost approval, proof checks, production sampling, and delivery confirmation

Import this template into Tallyfy

Process steps

Initial Print Job Setup

1 day from previous step

task

Set up the print job environment and verify equipment is ready. Check printer status, load appropriate paper stock, and ensure ink/toner levels are sufficient for the job. Open the document using the keyboard shortcut Ctrl+P (PC) or Cmd+P (Mac) to access print settings.

Configure Print Properties

1 day from previous step

task

Access Print Properties to configure job settings. Select paper size, orientation, color mode (color or black-and-white), print quality, and number of copies. For double-sided printing, enable duplex mode. Save settings as a preset for recurring job types.

Submit Print Request

1 day from previous step

task

Complete the print request form with all required details: quantity, paper size (A4, Letter, etc.), paper weight/type, color or black-and-white, single or double-sided, binding requirements, and delivery deadline. Attach the print-ready file in PDF format. Include special instructions for finishing (lamination, folding, cutting).

Review File and Specifications

2 day from previous step

task

Perform pre-flight check on submitted files. Verify resolution (minimum 300 DPI for print), bleed settings (typically 3mm), embedded fonts, color profile (CMYK for commercial print). Cross-check specifications against requester needs. Flag any issues before proceeding to prevent costly reprints.

Get Cost Approval If Needed

3 day from previous step

task

For jobs exceeding budget thresholds or requiring external vendors, prepare a cost estimate. Include itemized pricing for materials, labor, and finishing. Submit for manager approval with supporting quotes. Document approval for audit trail.

Print and Quality Check

4 day from previous step

task

Run a proof print for visual inspection. Check color accuracy against specifications, verify alignment and registration, inspect for print defects (streaks, banding, smudges). Once proof is approved, execute full production run. Sample every 50-100 copies during run for consistency.

Deliver and Confirm Completion

5 day from previous step

task

Package completed print job with care to prevent damage. Deliver to requester and obtain sign-off confirmation. Document final job details including quantity produced, materials used, and any variances. Archive job files for future reprints. Close request in system.