Podcast Episode Production and Publishing Workflow
Estimated Time: 5-7 days per episode Difficulty: Intermediate Team Size: 1-3 people (Host, Audio Editor, Marketing Coord...
12 steps
Media Production podcast
Media production workflow for Tallyfy
Move raw footage to final delivery on schedule
Video editing involves multiple cut stages, client approvals, and handoffs that are easy to lose track of. This template guides editors from logging raw footage through assembly, rough cut, fine cut, and final delivery with clear milestones so projects stay on schedule.
6 steps
Run this workflow in Tallyfy with people, AI, and conditions
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed | 1. Logging | TM Team member | |
| Status: Active | 2. First Assembly | Claude AI agent | |
| Status: Waiting | 3. Rough Cut | TM Team member | |
| Status: Conditional | 4. Fine Cut | Claude AI agent | |
| + 2 more steps below | |||
Tallyfy is the accountability layer that lets this template mix people, AI agents, and conditions in one auditable flow
Process steps
1
Logging
1 day from previous step
Go through all your raw footage and log timecodes for every usable clip. Note the best takes, flag any issues, and build out a clip database. It's the foundation your whole edit is built on, so don't rush it.
2
First Assembly
3 day from previous step
Put all your selected clips together in sequence order. You're just laying out a rough map of how the story flows from start to finish. Don't worry about polish here - focus on structure.
3
Rough Cut
5 day from previous step
Tighten your edit and get the pacing right. Cut what's not needed, refine your transitions, and make sure the story holds together. This is where the video really starts taking shape.
4
Fine Cut
8 day from previous step
Now it's time to nail the timing of every single cut. Go frame-by-frame on clip lengths, layer in your b-roll, and smooth out any rough transitions. By the end of this step, the edit should feel natural and polished.
5
Client Review & Approval
9 day from previous step
Send the fine cut over to your client so they can review it. They'll either approve it to move forward or come back with revisions. If they've got changes, work through all their feedback before you lock the final cut.
6
Final Cut
10 day from previous step
Once you've incorporated all the feedback, lock the edit. There's no going back for structural changes after this point. This is the version that heads into audio mixing and color correction.
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Why Tallyfy is the AI control layer
Phase 1
Set up
Define the recipe 1
Define process steps
You can't automate without a recipe.
2
Set deadlines and conditions
AI needs structure.
3
Assign each step
Person, AI, or rule. The right doer.
Phase 2
Run
People + AI working together 4
Launch
One click. No glue code.
5
AI handles routine tasks
Fewer mistakes and hallucinations.
6
People approve
Accountability. You can't blame AI.
Phase 3
Track and improve
Audit and learn 7
Track real-time status
AI sessions are a nightmare to track alone.
8
Audit and improve
Gradual shift, never total re-do.
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