Give new hires a first week they will remember

Hi {{new-hire-first-name-209141}} {{new-hire-last-name-209142}}!

Welcome to the team! We’re thrilled to have you at {{company-name-209150}}.

We know you’re going to be a great addition to our company and can’t wait to see what you accomplish. Just a reminder, your first day is {{tentative-start-date-209152}}.

All you need to bring is yourself and some ID for your I-9. Our dress code is casual, so wear something comfy! Feel free to park in any unmarked spot in the parking lot.

Check in with Paula at reception. She’ll provide you with your security badge. I’ll meet you in the lobby to introduce you to the team, show you to your workstation and take you on a quick office tour.

Feel free to email me in case of anything.

Welcome aboard!
{{company-handbook-209151}}

Thanks,
HR Manager.

Dear {{new-hire-first-name-209141}} {{new-hire-last-name-209142}},

Welcome aboard {{company-name-209150}}! We’re thrilled to add another member to our growing team. I’m sure your experience and sense of humor will fit in well here. I know we’ve spoken a bit in the interviewing process, but I’m looking forward to getting to know you better.

One of the things I most enjoy about working for {{company-name-209150}} is the continuous learning I have experienced in my ten years here. I’ve become a more determined and creative person in my role, and as your manager, I’m excited to see what kind of contributions you’ll make to the company’s growth, as well as my own.

We’ll see you at the office, {{tentative-start-date-209152}} at 9 am. We’ll start with a tour of the office so you can meet your coworkers. Then we’ll do a bit of paperwork and get you started.

Looking forward to seeing you at the office,
{{manager-name-209148}}

Please set up {{new-hire-first-name-209141}}'s desk and computer before they arrive.

Name: {{new-hire-first-name-209141}} {{new-hire-last-name-209142}}
Department: {{new-hire-department-209144}}
Personal email: {{manager-name-209148}}
Tentative start date: {{tentative-start-date-209152}}

Thanks,

Meet {{new-hire-first-name-209141}} {{new-hire-last-name-209142}} and introduce them to {{manager-name-209148}}.

Get {{new-hire-first-name-209141}} {{new-hire-last-name-209142}}'s tax forms set up.

Thanks,
HR Manager.

Introduce {{new-hire-first-name-209141}} {{new-hire-last-name-209142}} to team members and go through {{work-plan-for-month-1-3-209153}}.

Begin training on work duties and assign first task.

Thanks,
HR Manager.

Help them get set up with email, company login, ID, and badge.

Name: {{new-hire-first-name-209141}} {{new-hire-last-name-209142}}
Department: {{new-hire-department-209144}}
Personal email: {{manager-name-209148}}
Tentative start date: {{tentative-start-date-209152}}

Thanks,

Kindly invite {{new-hire-first-name-209141}} {{new-hire-last-name-209142}} to {{company-name-209150}} events.

Help {{new-hire-first-name-209141}} {{new-hire-last-name-209142}} sign up for {{company-name-209150}} benefits.

**insert video explaining how to sign up for {{company-name-209150}} benefits**

Thanks,
HR Manager.

Schedule first one on one meeting with {{new-hire-first-name-209141}} {{new-hire-last-name-209142}} to check in.

Continue assigning achievable tasks.
You'll want to schedule weekly meetings to build trust.

Thanks.

Help answer any questions relating to {{company-name-209150}} software and security protocols.

Thanks,
HR.

**Insert survey template**

Send the new hire a short survey about their onboarding experience so far. Their feedback helps you improve the process for the next person.

Thanks,
HR Manager.

Have everything ready before day one. Desk, equipment, accounts, badge, parking - all set up and working. Nothing says "we weren't ready for you" like scrambling on their first morning. First impressions shape their whole experience.

Greet them warmly when they arrive. Show them around - where things are, who sits where, how to find the basics. Introduce them to nearby teammates. The goal's comfort and familiarity, not overwhelming them with information on day one.

Handle the required forms - tax documents, emergency contacts, benefits enrollment, policy acknowledgments. Make it as painless as possible; use electronic forms where you can. Get compliance items done early so they can focus on actually learning their job.

Share the essentials about how things work here - your company's mission and values, org structure, key policies, and communication norms. Don't dump everything at once; pace it across the first week. Focus on what they'll actually need to know right away.

Make sure they meet their manager for a real conversation about expectations, goals, and working style. Schedule introductions with key teammates and stakeholders, and assign a buddy they can go to with questions. Strong connections early on lead to faster productivity and better retention.